For rental businesses
Know what's out, what's due back and what's owed.
Rent out trucks and heavy equipment with the booking, meter readings, charges and payments on one agreement, and every unit's service history on the unit itself.
01 · Book
One calendar for every unit you rent out.
Create a reservation for a customer and a unit, with start and end dates, a rate and a deposit. Each agreement gets its own number, and the calendar shows every reservation per unit by month.
- A unit cannot be booked twice for the same dates.
- Reserved, active, returned and overdue agreements in separate tabs.
- Customers come from the same records your team already uses.
02 · Out and back
Meter readings in and out, charges on the return.
Start the rental with the odometer or hour-meter reading as the unit leaves the yard. On return, record the reading, the return date and any fuel or damage charges. The unit goes back into the available pool.
- Hours or kilometres used, from the readings on the agreement.
- Fuel, damage, delivery and late charges as separate lines.
- Printable rental agreement with terms and signature lines.
RA-00118 · UNIT HZ-0433
Crawler excavator 20t
- Out
- 4,812 h
- In
- 4,907 h
- Deposit
- 30,000.00
- Rental · 12 days at daily rate96,000.00
- Fuel top-up on return4,850.00
- Damage · bucket teeth6,200.00
03 · Get paid
Deposits, charges and payments on the agreement.
Every agreement carries its own running balance, so the counter and the office see the same number.
- Rate basis
- Daily, weekly or monthly rates per unit. The rental charge is worked out from the period and the rate when the unit comes back.
- Deposits
- Record the deposit on the agreement and see it against the charges.
- Extra charges
- Fuel, damage, delivery and late charges added as separate lines with a description.
- Payments
- Payments recorded against the agreement with method and reference, until the balance is cleared.
- Overdue
- Agreements past their end date are flagged in the rentals list.
- Voids
- Charges and payments are voided, not deleted, and every void records who did it and why.
04 · Between hires
Service units between hires, from the same record.
Open a work order against the unit when it comes back, and schedule preventive maintenance so a unit that is due for service is caught before it goes out again.
- A return can raise a work order on the unit.
- Parts and labour posted to the unit.
- One service history per unit, hire after hire.
WO-2291 · UNIT HZ-0427
Preventive maintenance
- Engine oil and filtersDone
- Brake inspectionDone
- Replace air dryer cartridgeIn progress
- Road test and sign-offOpen
05 · For rent online
Your rental fleet on your own website. Included free.
Mark a unit as available for rent and set its daily, weekly or monthly rates. It appears on your white-label website with a For rent badge, and inquiries land in your CRM inbox.
Haulzeno WebsitesEquipment for rent
Crawler excavator 20t
8,000 / day
Dump truck 6-wheeler
35,000 / week
Boom truck 8t
120,000 / month
Rent, sell or both
Turn on only the modules you run.
Rental units are units in your inventory, so the same record holds their costs, photos and service history. If you also sell units, quotations and sales work from the same list. If you only rent, leave Sales off.
Run payroll for yard and office staff from the same workspace: Haulzeno HR records clock-ins and leave for the crew that checks units out and back in, and Haulzeno Payroll pays daily- and monthly-paid staff on one run, with DOLE holiday and overtime rates applied.
Compare plans and modulesMove Business Forward.
Bring your rental list. We will show you your calendar in Haulzeno.
Book a walkthrough using your own stock list, or start a 14-day trial and set it up yourself.